Wedding Contract

Name *
Phone *
Wedding Date
Wedding Date
(Wedding Location Address & Contact #)
(Reception Location Address & Contact #)
DATE RESERVATION: A nonrefundable $500 retainer is required to hold your wedding date. On signing of this agreement by both parties hereto, the Photographer will reserve the time agreed upon and will not make another reservation for the specific time frame. For this reason, all retainers are non-refundable, even if the date is changed or if the wedding becomes cancelled for any reason.
$500 is due the date of reservation, 25% 6 months before, 25% 3 months before, and Final Payment is required 1 month prior to wedding date. If the wedding date is to occur in less than 30 days of when this form is being signed, the full payment is required. We accept cash, check, or credit card. If full payment is made the day of booking a 5% discount is applied to the wedding package when paid 6+ months before wedding date. Please do not mail cash. No images will be transferred until timely payment is made in full. The stipulated fee includes an allowance for up to 60 miles total travel to and from Valocity Studios in Hills, MN. Any travel above and beyond this distance will be billed at a per mile rate of $0.50. Additional Travel & Lodging expenses may occur as well.
Photographer retains copyright to all photographs taken by Photographer, and may use images for advertising, display or any other purpose deemed appropriate by the Photographer. Upon delivery of digital images to Client, Photographer grants the Client permission to reproduce and use images for unlimited personal use only. Images may not be changed/edited in any way unless the photographer has given written consent to the client. All images presented to the client will be edited at the discretion of the photographer. Images may not be resold without written permission of the Photographer.
The CLIENT is responsible for the conduct of their guests. Unchecked guest conduct that interferes with photography can seriously affect the quality of the photographs taken. If the CLIENT is unable to control the conduct of their guests or if the conduct of any of their guests damages the equipment of the photographer, it will result in the early or immediate departure of the photographer. In such an event, no refunds will result.
If Photographer cannot perform this Agreement in whole or in part due to a fire or other casualty, acts of God or nature or terror, or other cause beyond the control of the parties or due to Photographer's illness or injury, then Photographer will return all fees to the Client(s) but shall have no further liability with respect to this Agreement. The Photographer will make every reasonable effort to find a replacement photographer in this case. Valocity Studios takes the utmost care with respect to exposure, transportation, and processing the photographs including using professional grade equipment and professional grade backup equipment. However, in the unlikely event those photographs have been lost, stolen, or destroyed for reasons within or beyond the Photographer’s control or of any sub-contracted reprinting company, the Photographer’s liability is limited to the return of all payments received for the event package. The Client(s) agree that an entire wedding cannot be replicated, reenacted or repeated for the purpose of a re shoot and limits Photographer's liability to the amount paid under this contract.
The Photographer's discovery of new information, changes, or other factors tending to bypass its policies could result in its withdrawal. Non-cooperation; changes of locations, facilities or times available; missed appointments; bad or returned checks, or late payments are examples of contributing factors. Should the Photographer initiate the withdrawal, all fees and deposits will be returned, excepting fair market value for all services or products already provided.
We ask for a minimum of 30 minutes of time with the bride and groom. This shall be without any additional wedding party members, friends, family, photographers, etc. We also ask for 30+ minutes for wedding party images & formals. If for any reason you are late or any additional elements inhibits our ability to capture images, you agree that the quality and amount of images will be decrease. While we make every effort to create superior Images, it is necessary to be given the proper amount of time. Every reasonable offer will be made to capture the necessary Images, however it remains at the sole discretion of Valocity Studios if and when these images will be captured. We will make every effort to remind you throughout the evening of our need to capture footage, but you hold yourself responsible to time scheduling and planning.
Valocity Studios take great pride in their hard work and creative eye for photography. However the quality of work for an individual event may vary significantly with many factors, including clients’ attitude and appearance, weather, lighting conditions, guest behavior and restrictions enforced by facility. The Client acknowledges these variables, that photography is an art, and that an individuals taste may vary. Photographer’s liability for any quality disputes shall be limited to the return of money paid by the bride and groom to Photographer.
If there are at least 6 hours worked, the couple agrees to provide a meal at cost to them (does not have to be same as guests) in the same location as the reception or the photographer(s) is/are allowed to leave the wedding for one hour to eat and are not responsible for any photos missed due to leaving the wedding festivities.
The images will be delivered within 8 weeks of your wedding & reception and will be available at with options for print purchases. The amount of images will be based on the length of time provided at the ceremony and the length of your reception. All sales are final on products proofed & approved by the client. Products purchased directly through the studio will vary depending on the type of products purchased. The products will range from 3-6 weeks.
(Type full name & Date)